Every business must have effective project management skills to turn great business ideas into reality. There are numerous project management tools available in the market offered by Microsoft projects which can be effectively used to make the system accurate and manage their projects. Here we’re going to know the reasons to use SharePoint for project management.
Undoubtedly, project management is one of the most crucial factors to maintain business decorum . It plays a vital role when it comes to strategizing organizational initiatives. But from the past years, project management is ignored by many organizations and they don’t even have a proper management team that brings tasks into one central place. The capabilities of project management can break or make their business.
Implementing SharePoint with your project management not only benefits your business but also develops successful projects in the future that helps users standardize delivery and improve visibility. Whether your project is simple or complex, SharePoint is responsible to take care of it all.
In this blog, we’re going to discuss the main reasons you should use SharePoint for project management and boost the overall process. So, without any further ado, let’s get started!
What is Microsoft SharePoint?
Microsoft SharePoint is an online collaborative tool introduced in 2001 which is used by more than 400,000 customers in 250,000 global organizations currently and more than 80% of them belong to the elite Fortune 500 list.
It is not just a tool like Microsoft Excel or Word, but it is a collection of tools which is created to empower organizations to do tasks like:
- Manage information and data securely
- Automate workflows
- Enhance collaboration with wikis capabilities and forums
- Store and manage documents
- Built external websites
- Improve access to business data
SharePoint is a technology that allows the development team to create websites and use a secure plan where the users can store, manage, and access data anywhere. The main benefit of using SharePoint is it provides functionalities that can interest more than 70% of the Fortune 500 companies.
Why Use SharePoint for Project Management?
1. Helps to Optimize Project Reports
SharePoint helps to optimize project reports that allow the development team to keep status reports for the projects accurate and updated. It offers a wide range of reporting features through which the service providers offer real-time updates to their team members and take a proper decision to easily identify and adapt to issues. Additionality, it also provides a dashboard that keeps the project manager updated on the status of the project. The project delivery manager receives the updated reports about any project that shares important metrics of the project with their team members.
2. Security and Control
SharePoint Online offers various security options that help you to control who can access and edit project information and offers organizations a customization option. If your organization is already using SharePoint, then you can add templates to your existing systems without any additional IT overheads. The security features offered by SharePoint make sure that all your information and data are accessible to the team members who need them. Once you club a SharePoint template, you can easily decide what terms are required to secure your project and add unique permissions to the files, documents according to your requirements.
3. Better Communication and Collaboration
For managing your project, you need a reliable way to interact with your fellow team members and stakeholders. For a single location for project reports, your site connected with SharePoint also offers a centralized document repository. There are a variety of approaches and resources for managing work. The project management team generates multiple versions of the same file stored in different locations.
4. Pre-made Templates
Organizations using SharePoint technology can easily configure pre-made templates to make their project management tasks easy. You can easily include the templates in your project that offer flexibility and reliability to work. It also allows the team to manage the foundation of the project for development solutions. It is quite easy to set up project templates and allow key business analysis for the classification of project work.
5. Built-in Task Dashboard
When you club the SharePoint technology into your Microsoft applications, you’ll see that this integration offers a built-in task dashboard that shows the task status of every team member. The task dashboard in SharePoint comes with a standard UI where it shows selected tasks and individual task statuses. It offers a wide range of methods that allow companies to review how the tasks are processing by investing some extra attention into them. However, the integration automatically generates a setup and everything is ready to use. So, the project management teams can easily start working on the tasks allocated to them.
What are the Benefits of SharePoint for Project Management?
- Improved task management and visibility
- Detailed project task lists
- Efficient project management system
- A better approach to manage projects
- In-built task dashboard
- Optimized resource allocation
- Centralized project reporting
- Pre-made project templates
- Collect Content across Project Sites
- Report across portfolios and resources
In this blog, we learnt why use SharePoint for project management and why it is beneficial for every type of whether your project is simple or complex. It is a modern technology that takes the project management approach to the next level by using its functionalities to bring the team together and work for the same goal. It also allows web development companies to streamline project management and stay ahead of the competitive edge.
Using SharePoint in your business is the best decision for project management. Find an expert or a team of professional SharePoint developers who can assist you throughout the project from the day one. We hope this blog is helpful to you. If you still have doubts related to SharePoint, we would love to hear from you. Feel free to approach in the comment section given below.